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Junior Office Administrator

Permanent employee, Full-time · Poland - Warsaw - HQ
What we do?

Aion Bank is a fully regulated European bank and credit institution, combining Vodeno’s cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.

At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.

We are currently looking for a Junior Office Administrator ready to join our adventure, share our ambition and help shape the future of digital banking.
What you will be doing?

  • You will be the true heart of our office. You will represent our company on a daily basis and be the first person who our clients, guests and colleagues see when they come to us. We aspire that they have the best experience when they come to our office. You will greet, welcome and direct our guests appropriately

  • You will keep our office secure by following procedures, monitoring logbooks and issuing visitors badges

  • You will sort and distribute incoming and outgoing mail and ensure that it is delivered without any delay

  • You will manage all branches/units of the company e.g. room reservation, assistance in organising corporate events

  • You will be responsible for the verification of employee business trips reimbursement in accordance with the adopted rules

  • You will cooperate with an external company that supplies food to us

  • And other tasks needed on the daily basis

  • We are a very dynamic place, so your eagerness to help and answer colleagues’ questions will be very valued. You will need to prioritise a number of tasks and juggle them appropriately.

Skills you should have

  • We are a dynamic place, so experience in a similar role is needed to succeed in this role. It would also be terrific if you have knowledge of administrative and clerical tasks

  • You should be able to multitask and manage a number of different priorities

  • The role means working with multiple people from multiple places, so to succeed you should love working with others

  • We require that you speak Polish and English fluently

  • We require the basics of Excel

  • The role requires that you work in our office in Warsaw and adequate, representative attire is needed

What we offer
You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies.
You will be provided an Individual Development Budget, dedicated to enhancing your professional skills.
If your role permits, we also offer flexible work location.
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package. 
We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support. 
Aion bank account without fee. 
We co-sponsor your Multisport card and cover 50% of its cost. 
You will work on computer equipment that delivers the best user experience — Apple MacBook. 
Our office in Warsaw offers healthy snacks throughout the day.
Our process
We keep our recruiting process simple. 
Step 1: Talk with one of our Recruiters about your to date experiences and ambitions
Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment
Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!

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