Board Office Support Contributor

Permanent employee, Full-time · Poland - Warsaw - Polish Branch

What we do?

Aion Bank is a fully regulated European bank and credit institution that combines Vodeno’s proprietary, private blockchain-based platform with its ECB banking license, balance sheet and regulatory and compliance expertise to offer a comprehensive suite of embedded banking products. 

Aion has a track record of delivering fully compliant embedded banking solutions to retailers, eCom/marketplaces, banks/neobanks and fintechs, creating a better customer experience that drives conversion, increases engagement and fosters loyalty. 

Aion Bank is currently active in Belgium, Germany, Poland and Sweden, including a  retail business in both Belgium and Poland. 

Our biggest strength is our people - a group of highly intelligent, creative, result-driven and ambitious individuals who always rise to the challenge. Together, we create a positive, energetic and fast-paced work environment. We stay professional in getting things done, but remember not to leave our passion and fun behind.

We are currently looking for a Board Office Support Contributor ready to join our adventure and share our ambition.

What you will be doing?
  • Updating the bank's formal documents (organising/updating in the case of an internal document, having them translated for the branches)
  • Updating the regulatory base
  • Supporting the Bank's units in KYC processes/other forms
  • Supporting ExCom members in their business trips
  • Supervision and control of the circulation of correspondence addressed to ExCom Members, Board, RAC
  • Routing documents for signature by ExCom [verification and coordination of the signature collection process (DocuSign or wet)]
  • Translation work (letters, outsourcing when sworn translations are required)
  • Other tasks assigned by the ExCom, Board, RAC (e.g. arranging meetings)
Skills you should have
Strong Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
Attention to Detail: Meticulous attention to detail to ensure accuracy in all tasks
Excellent Communication Skills: Strong written and verbal English communication skills to interact with board members, executives, and other stakeholders
Proficiency in Google Workspace / Microsoft Office Suite: Expertise in tools like Word/Googole Docs, Excel/Sheets, PowerPoint/Slides, Calendar
Knowledge of Board Governance: Understanding of corporate governance principles and board procedures
Confidentiality: Ability to handle sensitive information with discretion
Time Management: Effective time management skills to balance various tasks and deadlines
What we offer
You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies. 
Unless limited by banking regulations we offer a flexible form of contract.
You will be provided an Individual Development Budget, dedicated to enhancing your professional skills.
If your role permits, we also offer flexible work location: home/office —  according to your preference. 
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package
We care for our colleagues’ well being, therefore we cover psychological consultations if you ever feel you need such support. 
Aion bank account without fee. 
We co-sponsor your Multisport card and cover 50% of its cost. 
You will work on computer equipment that delivers the best user experience — Apple MacBook
If you feel like working from the office, we have beautiful space available for you in Brussels and Warsaw. Each office is very nicely located with convenient commute options by public transport and by bike. Our office in Warsaw offers healthy snacks throughout the day. 
Our process
We keep our recruiting process simple. 
Step 1: Talk with one of our Recruiters about your to date experiences and ambitions
Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment
Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck!

About us
Read more about what we do on our website
We are looking forward to hearing from you!
Thank you for your interest in Aion Bank. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to recruiting@aion.eu
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